Privacy Policy

1. Introduction

Welcome to PersonifyAI ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered resume building service at getpersonify.ai (the "Service").

By using our Service, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access or use the Service.

2. Information We Collect

2.1 Personal Information You Provide

We collect personal information that you voluntarily provide to us when you register for an account, use our Service, or contact us. This may include:

• Name and contact information (email address)
• Account credentials (username, password)
• Professional information (work history, education, skills, achievements)
• Resume content and job descriptions you provide
• Payment information (processed securely through our payment processor)
• Communications with us (support requests, feedback)

2.2 Information Collected Automatically

When you access our Service, we automatically collect certain information about your device and usage, including:

• Log data (IP address, browser type, operating system, pages viewed)
• Device information (device type, unique device identifiers)
• Usage data (features used, time spent, interaction patterns)
• Cookies and similar tracking technologies

2.3 Information from Third Parties

We may receive information about you from third-party authentication services (such as Google OAuth) if you choose to authenticate through those services.

3. How We Use Your Information

We use the information we collect for the following purposes:

• To provide, maintain, and improve our Service
• To generate AI-powered resume content based on your input
• To create and manage your account
• To process your payments and fulfill transactions
• To communicate with you about your account, updates, and support
• To send you marketing communications (with your consent)
• To analyze usage patterns and optimize our Service
• To detect, prevent, and address technical issues and fraud
• To comply with legal obligations and enforce our Terms of Service
• To personalize your experience and provide tailored recommendations

4. Information Sharing and Disclosure

We do not sell your personal information. We may share your information in the following circumstances:

• Service Providers: With third-party vendors who perform services on our behalf (such as hosting, analytics, payment processing, and AI processing)
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• Legal Requirements: When required by law or to protect our rights, safety, or property
• With Your Consent: When you explicitly authorize us to share your information
• Aggregated Data: We may share anonymized, aggregated data that does not identify you personally

5. Data Security

We implement industry-standard security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Secure authentication and access controls
• Regular security assessments and updates
• Limited employee access to personal information on a need-to-know basis

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

6. Data Retention

We retain your personal information for as long as necessary to provide our Service, comply with legal obligations, resolve disputes, and enforce our agreements. When you delete your account, we will delete or anonymize your personal information in accordance with our data retention policies, except where we are required to retain it by law.

7. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request access to the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal obligations)
• Portability: Request a copy of your data in a portable format
• Objection: Object to certain processing of your personal information
• Restriction: Request restriction of processing in certain circumstances
• Withdraw Consent: Withdraw consent for processing based on consent

To exercise these rights, please contact us at kosisonna.ugo@gmail.com or use our privacy form at getpersonify.ai/privacy.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our Service and store certain information. Cookies are small data files stored on your device. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

We use the following types of cookies:

• Essential Cookies: Required for the Service to function properly
• Analytics Cookies: Help us understand how users interact with our Service
• Preference Cookies: Remember your settings and preferences
• Marketing Cookies: Track your browsing activity to show relevant advertisements

9. Third-Party Links

Our Service may contain links to third-party websites or services that are not operated by us. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services. We encourage you to review the privacy policy of every site you visit.

10. Children's Privacy

Our Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe your child has provided us with personal information, please contact us so we can delete it.

11. International Data Transfers

Your information may be transferred to and maintained on computers located outside of your state, province, country, or other governmental jurisdiction where data protection laws may differ. By using our Service, you consent to the transfer of your information to countries outside your country of residence, which may have different data protection rules.

12. AI Processing and Third-Party AI Services

PersonifyAI uses artificial intelligence technology, including third-party AI services such as OpenAI, to generate and enhance resume content. When you use our Service:

• Your job descriptions, work history, and other input data are processed by AI models to generate personalized resume content
• This data may be transmitted to and processed by third-party AI service providers, including OpenAI
• These third-party providers process your data in accordance with their own privacy policies
• We use enterprise-grade API agreements with enhanced privacy and security protections
• Your data is not used to train third-party AI models (per our enterprise agreements)

For more information about how OpenAI handles data, please review their privacy policy at openai.com/privacy.

13. Resume Content Accuracy and User Responsibility

While PersonifyAI uses advanced AI technology to help you create professional resume content, you are solely responsible for:

• Reviewing all AI-generated content for accuracy and truthfulness
• Verifying that the generated content correctly represents your experience and qualifications
• Editing, modifying, or removing any content that is inaccurate or misleading
• Ensuring that your final resume contains only truthful and verifiable information

PersonifyAI is a tool to assist in resume writing, not a replacement for your professional judgment. We do not verify the accuracy of the information you provide or the content generated by our AI. You acknowledge that submitting false or misleading information in job applications may have legal and professional consequences, and PersonifyAI is not liable for any such consequences.

14. Third-Party Service Providers

We work with the following categories of third-party service providers:

• AI Services: OpenAI for natural language processing and content generation
• Payment Processing: Stripe for secure payment processing
• Hosting and Infrastructure: Cloud service providers for hosting our application
• Analytics: Analytics providers to understand usage patterns and improve our Service
• Authentication: Third-party authentication providers (e.g., Google OAuth)
• Email Services: Email service providers for transactional and marketing emails

These service providers have access to your personal information only to perform specific tasks on our behalf and are obligated to protect your information. Key third-party privacy policies:

• OpenAI: openai.com/privacy
• Stripe: stripe.com/privacy

15. Account Deletion and Data Removal

You have the right to delete your account and personal data at any time. To delete your account:

• Log in to your account and navigate to your profile settings
• Select the "Delete Account" option
• Confirm your decision to permanently delete your account

When you delete your account:

• Your personal information, resume data, and account details will be permanently deleted from our active databases
• Cached or archived copies may persist for a limited time before being purged
• Some information may be retained as required by law or for legitimate business purposes (e.g., transaction records for accounting)
• Anonymized or aggregated data that does not identify you personally may be retained for analytics

If you need assistance with account deletion or have questions about data removal, please contact us at support@getpersonify.ai.

16. Founding 50 Program

Our Founding 50 program offers exclusive lifetime benefits to our first 50 paying customers. Participation in this program involves:

• Collection of your email address and payment information to verify eligibility
• Storage of your Founding 50 status in our database to ensure lifetime benefits
• Occasional communication about exclusive features, early access, and special updates
• Display of your name or testimonial on our website (with your explicit consent only)

Founding 50 members have the same privacy rights as all other users and can opt out of promotional communications at any time while retaining their lifetime benefits.

17. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes:

• We will update the "Last updated" date at the top of this Privacy Policy
• For material changes, we will notify you via email or through a prominent notice on our Service
• We encourage you to review this Privacy Policy periodically

Your continued use of the Service after changes become effective constitutes your acceptance of the revised Privacy Policy.

18. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

We will respond to your inquiries within a reasonable timeframe and in accordance with applicable data protection laws.